Oxford Mutual Aid - Expenses Policy
Expenses will be paid for purchases made to support our efforts to bring aid to those in need during the Covid-19 crisis. A photo of a receipt or invoice must be attached to all expenses claims, except in extraordinary circumstances where this is not possible - in such cases, a detailed explanation must be given of what was purchased, and why it was not possible to obtain a receipt, together with an invoice.
Expenses will only be paid for purchases which directly contribute to our aid efforts, which is to say either 1.) goods and services for those in need or 2.) goods and services which facilitate Oxford Mutual Aid delivering that aid to those in need.
Expenses will include but are not limited to:
When we purchase food on behalf of self-isolating people, we will generally be reimbursed by them. However, this is not always possible, and we will be bringing aid to many people who are unable to pay for their own food. Whenever possible we will source donated food from larders, supermarkets, etc for these people, but we will purchase food for those in need when necessary.
When we purchase medicine on behalf of self-isolating people, we will generally be reimbursed by them. However, this is not always possible, and we will be bringing aid to many people who are unable to pay for their own medicine. Where possible we will attempt to access free medicine through the NHS, but we will purchase it for those in need when necessary. Similarly, we will also purchase baby supplies on behalf of new parents, and we will generally be reimbursed by them. However, in cases where this is not possible, we will source donated items in Partnership with Oxford Period Drive. Where this is not possible, we will purchase food for those in need
We will purchase petrol to enable us to make deliveries and to transport volunteers.
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance£36,278.56 GBP