Open Collective
Open Collective

Submit expense

Event balance
$0.00 USD

Fiscal Host
Open Collective Foundation

Expense policies

Our payouts are processed twice a week. We will endeavor to pay within 7 days of an expense being approved by the admin of the Collective or Fund. We can usually turn payments around much sooner, but can’t guarantee that and don’t want to set that expectation. We make payments via Bank Transfer (via Wise) and can only make payouts to countries served by these payment processors.  You are not required to upload an invoice document (the data you submit in the expense form is sufficient) but if you would like to include an uploaded invoice, please make it out to: Collective name, Open Collective Foundation, 440 N. Barranca Avenue #3717, Covina, CA 91723 USA.

NOTE: We are not currently able to pay out expenses to Paypal accounts. You can find more info on this here. We will post an update and re-activate the option on the expense page when this is an option again.

Please get approval from a member of our admin team for reimbursement before incurring any expenses on behalf of Distribute Aid.  Money is tight and most of our funding goes towards supply-chain operations, grassroots infrastructure, and expected administrative expenses.  We cannot guarantee that expenses will be accepted / reimbursed without prior approval.

Reimbursable expenses (with pre-approval) usually fall into the following categories:
  • Procurement, storage, shipping, customs fees, and other supply-chain / logistics expenses to source & move aid.  This includes training for our operations team, for example to ensure compliance with national & international regulations when moving Dangerous Goods.
  • Cost-of-living stipends to support our full-time volunteer team members (with an appropriate invoice from the volunteer).
  • Travel expenses to meet new / existing partners, evaluate projects, setup infrastructure, or represent DA and our network of grassroots partners at conferences & events.
  • Administrative expenses, such as office supplies, tech tools & services, and professional services (legal, accounting, etc).
We provide supply-chain services at-cost for our network of grassroots humanitarian aid partners.  All funding contributed them is used to cover procurement, storage, shipping, customs fees, and other costs directly related to shipping aid from/to them.  We do not use funding from them own team / administrative expenses.  Sometimes we do end up with a little extra after all relevant expenses are accounted for.  This is expected, since final costs aren't known until the aid shipment is completed, and many groups like to use the flat-rate we offer on our regular routes.  We roll any extra community funding in a general community pot to cover unexpected supply-chain related expenses, invest in grassroots infrastructure, unlock new capabilities through training, respond to emergencies, and for other community-logistics related purposes.


How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.

Event balance

$0.00 USD